Canadian online bookkeeping for SMBs · Remote across Canada
Your books, balanced. Your focus, restored.
Outsourced monthly bookkeeping for Canadian small and medium businesses—clean ledgers, GST/HST support, and CRA-ready reports by the 10th. Transparent starting prices. You run the company; we keep the books.
Free 20-minute discovery · Written scope before you pay · Plans from $299/mo
What you get each month
- Reconciled accounts you can trust
- P&L and balance sheet by the 10th
- GST/HST tracked with the books
- Tax-ready books for year-end
CRA-ready reporting
Accountant-friendly every month
Cloud-first workflow
QBO · Oracle · Sage · Xero · Sheets
Transparent pricing
From $299/mo · scoped in writing
Least-privilege access
You control who sees what
How we work — process, not popularity
- 10th
- Monthly reports target
- 48 hrs
- Typical kickoff after signing
- 20 min
- Free discovery call
- Written
- Scope before you pay
Bookkeeping services
Everything to keep the books honest
Start with outsourced monthly bookkeeping. Add GST/HST, payroll, catch-up, or controller-lite reviews as you grow—without rebuilding your finance stack.
Monthly Bookkeeping
Outsourced monthly bookkeeping for Canadian small and medium businesses—bank reconciliations, clean coding, and ledgers on a fixed cadence so you always know where cash and profit stand.
- Bank & credit card reconciliation
- Transaction categorization & coding
- Chart of accounts cleanup
Financial Reporting
Decision-ready P&L, balance sheet, and cash-flow views delivered on schedule — audit-ready packages formatted for your CPA or year-end review.
- Monthly P&L and balance sheet
- Cash flow snapshot
- Variance notes on request
GST / HST Support
Sales tax prep and filing support so remittances stay on schedule and input tax credits don’t slip through the cracks.
- Monthly, quarterly & annual filing support
- ITC tracking and reviews
- Multi-province awareness
Payroll Coordination
Accurate pay runs and remittance coordination without standing up a full in-house payroll department.
- Payroll run support (via your software)
- Source deduction remittance tracking
- T4 / ROE prep assistance
How it works
Three steps to a calm monthly rhythm
A short, honest path from first call to steady books—written scope first, secure setup, then reports you can use.
- 01
Free discovery call (20 min)
We map your software, monthly volume, how far behind you are, and what “good” looks like for your business—no hard sell.
- 02
Scoped proposal & secure setup
You get written pricing and scope. Then we connect your ledger and banks with least-privilege access—typically live within 48 hours of signing.
- 03
Monthly cadence you can trust
Books close on schedule. Reports land by the 10th on standard plans. Email questions answered without you chasing anyone.
How we work with you
Trust the process—not marketing quotes
We don’t pad this site with invented reviews or vanity metrics. Judge us on a clear method, written scope, CRA-aware delivery, and a free discovery call.
A clear method
Discovery call → written proposal → secure software setup → steady monthly cadence. You always know what happens next.
Defined deliverables
Bank recs, clean coding, P&L and balance sheet by the 10th on standard plans, and a year-end package your CPA can use.
Risk reducers up front
Written scope before work starts, least-privilege access inside your tools, and 30-day cancel notice on standard monthly plans.
Built for Canadian rules
GST/HST support, input tax credit hygiene, and CRA-oriented reporting are part of the monthly workflow—not bolted on at tax time.
Tools you already use
We work in QuickBooks Online, Oracle, Sage, Xero, or spreadsheets. Migration only when it genuinely helps.
See where you stand
Take the free CRA Health Check, then book a 20-minute call. You’ll leave with a clearer picture—even if the next step is “not yet.”
Why Balance-Books
Designed for calm operators
Remote bookkeeping with hard delivery dates, plain-language reports, and cloud tools—without enterprise bloat. Fewer vague promises. A monthly cadence you can plan around.
Clarity over clutter
Plain-language reports that answer “how are we doing?”—not a wall of accounts only a bookkeeper understands.
Cadence you can trust
A fixed monthly rhythm and a hard delivery target (by the 10th) so books never become a year-end fire drill.
Right-sized partnership
Outsourced bookkeeping capacity without hiring, training, and managing a full-time hire before you’re ready.
Built for modern tools
Cloud ledgers (QuickBooks Online, Xero, and more), secure document flows, and bank feeds that cut manual entry—with humans still owning accuracy.
Built for
Workflows that match how you earn
Different businesses have different revenue and cost patterns. We set up charts and workflows around how you actually operate—not a one-size template.
Professional services
Agencies, consultants, and firms that bill time and need clean WIP and expense tracking.
E-commerce & retail
Shopify/Amazon-style reconciliations, payment processor mapping, and inventory-aware COGS support.
Health & clinics
Mixed HST-exempt/taxable rules, practitioner corps, and tidy month-end packages for your CPA.
Trades & field services
Job costing basics, subcontractor payments, vehicle & equipment costs that actually reconcile.
FAQ
Common questions
What is Balance-Books?
Balance-Books is a remote Canadian online bookkeeping practice for small and medium businesses (SMBs). We handle outsourced monthly bookkeeping, reporting, GST/HST support, catch-up cleanup, and payroll coordination so your numbers stay clean and current.
How much does bookkeeping cost?
Published starting rates begin at $299 CAD per month for Essentials, with Growth and Scale plans for higher volume, GST/HST support, payroll coordination, or multi-entity work. Final bookkeeping pricing depends on transaction volume, entities, software, and any catch-up—always confirmed in a written scope before work begins.
Is outsourced bookkeeping a good fit vs hiring in-house?
Outsourced (remote) bookkeeping is often a better fit for small and medium businesses that need accurate monthly books without recruiting, training, and managing a full-time hire. You keep ownership of your QuickBooks Online, Xero, or other ledger; we work inside it with least-privilege access and a fixed monthly cadence.
What’s the difference between a bookkeeper and an accountant?
Bookkeepers keep the monthly books accurate—reconciliations, coding, GST/HST tracking, and regular reports. Accountants and CPAs typically handle tax filings, corporate returns, and advisory beyond the ledger. We prepare CRA-ready books and packages your accountant can use; we don’t replace a CPA for tax opinions.
Ready for books that stay balanced?
Book a short consult. We’ll map your current state, recommend a right-sized plan, and leave you with a clear next step — even if that’s “not yet.”